Police Procurement North West Pledge

Police Procurement North West Pledge

Police Procurement North West comprises of the following strategic forces:

  • Cheshire Police
  • Cumbria Constabulary
  • Greater Manchester Police
  • Lancashire Constabulary
  • Merseyside Police
  • North Wales Police

Each force has its own individual Procurement Strategy linked into the National Police Strategy as well as the individual force's over arching Force Strategy.

What is Procurement?

"Procurement is the process of acquiring goods, works and services, covering both acquisitions from third parties and from in-house providers. The process spans the whole-life cycle from identification of needs, through to the end of a service contract or the end of the useful life of an asset including responsible disposal. It involves initial option appraisal and critical 'make or buy' decisions, which may result in the provision of in-house services in appropriate circumstances" (National Procurement Strategy).

Aim of Police Procurement North West (PPNW)

The aim of PPNW is to maximise procurement collaboration between participating forces so as to obtain optimal contract value and reduce duplication of work for both the Forces and their Suppliers. In its dealings with suppliers and contractors, PPNW will endeavour to adhere to the following standards:

  1. We will honour our contractual commitments.
  2. When dealing with suppliers and contractors we will be courteous and helpful.
  3. We will respond promptly and positively to complaints, comments and suggestions.
  4. We will comply with The Public Contracts (Amendment) Regulations 2009.
  5. On request, (for all non EU tenders) we will debrief successful and unsuccessful bidders promptly of the outcome of a tender, giving constructive feedback.
  6. Commercial relationships will be based upon co-operation; we will seek to avoid adversarial and confrontational relationships.
  7. We will not divulge information submitted in confidence to third parties except as is necessary to comply with legal requirements.
  8. We will make every effort to make payments within agreed timescales.
  9. We will attempt to resolve contractual disputes amicably and fairly.
  10. We will attempt to procure goods and services in a responsible way, both environmentally and ethically, working towards achieving sustainable procurements where ever possible.
  11. We will raise awareness of Force Policies and legislation relating to Diversity. Including but not limited to age, disability, gender reassignment, marriage and civil partnership, pregnancy, race, religion and belief, sex and sexual orientation'.

In exchange, the region asks that as a supplier, you do the following:

  1. Honour your contractual commitments.
  2. Ensure that you receive an official order or contract before supplying any goods or services.

  3. Assist us in building healthy commercial relationships.
  4. Possess policies that are communicated effectively throughout the organisation prohibiting direct discrimination, indirect discrimination, harrasment and victimisation
  5. Understand that you are trading on our conditions of contract, unless otherwise explicitly agreed.
  6. Provide the goods and/or services of appropriate quality, in accordance with our instructions.
  7. Notify us of any difficulties as early as possible.
  8. Do not attempt to undermine our existing supply arrangements.
  9. Provide valid invoices and other documentation promptly and to the correct location.
  10. If required, provide details of your Business Continuity policies to ensure continuity in supply of goods and services if faced with adversity.
  11. Notify us if at any time you feel that a Force is treating you unfairly or unreasonably.

Aim of Procurement

The aim of the purchasing function is to ensure that the right goods and services are delivered to the right people / place at the right time, at the right price, in the most cost effective way.

Procurement Objectives

  1. Ensure that the procurement process is clear, transparent and focused on the principles of competition and achieving value for money
  2. Ensure that The Public Contracts Regulations 2006 and any published amendments are adhered to where necessary.
  3. Ensure that the procurement options are chosen on the basis that they directly support the Regional and individual forces priorities and objectives.
  4. Align strategic procurement to the business planning process
  5. Maintain an appropriate balance between risk, innovation, cost and required service levels
  6. Stimulate competition and build supplier capability where necessary
  7. Collaborate and partner with other forces, groups and agencies where appropriate to obtain best value.

Legal Requirements

The following main legal requirements must be adhered to during the procurement process:

  • The Public Contracts (Amendment) Regulations 2009
  • Human Rights Act 1998 double spacing as other above
  • Data Protection Act 1998
  • Freedom of Information Act 2000
  • Health and Safety at Work Act 1974
  • Race Relations Act 1986
  • Race Relations (Amendment) Act 2000
  • Disability Discrimination Act 1995 and 2005
  • Welsh Language Act 1993
  • Sex Discrimination Act, 1975
  • Sexual Orientation and Religion Regulations 2003
  • Equal Pay Act, 1970
  • Equality Act, 1998
  • TUPE Regulations 1981 and 2006
  • The Waste Electrical and Electronic Equipment Regulations 2006 (the WEEE Regulations”)
  • Bribery Act 2010

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